It is the policy of Massive Canada to consider memberships in organizations that would promote the advancement of our business development, enhance the professional standing of the company, and facilitate favorable relations with members of the community, potential investors, and other individuals who have a business relationship with Massive Canada. In considering whether to become a member of an organization, each department must assess the total costs and expected benefits that Massive Canada would derive from the business use of the membership.
- Purpose of the Policy
This policy was created to provide guidance on how Massive Canada chooses professional membership activities and how the selection process functions. It should make it easier for Massive Canada to manage membership requests in a way that strengthens customer relationships while, avoiding ethical dilemmas or conflicts of interests. All membership activities must comply with this membership policy.
The policy shall specify:
- activities that are classified as memberships;
- the connection between membership and Massive Canada’s business;
- what types of membership Massive Canada will join, and;
- who it is that makes membership decisions.
The policy applies to all employees, temporary employees, and officers of Massive Canada Building Systems Inc., (including all affiliates and business units in all jurisdictions). For the sake of simplicity, the term “employee” as used in this document refers to employees, temporary employees and directors.
Where a business membership is considered, it is a fundamental rule that any membership that Massive Canada joins, must be reviewed and approved by the relevant business manager, and in agreement with the Office of the CFO. The Office of the CFO will make a final decision on what memberships are best suited for Massive Canada.
Appendix I Approval Flowchart.
Appendix II Member Application Form.
Non-compliance with this policy may result in disciplinary measures, including but not limited to a written warning or dismissal.
Massive Canada shall yearly prepare a budget for memberships based on past membership activities, yearly projected revenue, anticipated levels and types of memberships and alignment with Massive Canada’s values. Final determination of the budget for business memberships must receive approval from the Office of the CFO.
- What does Memberships mean to Massive Canada
Why should Massive Canada become a member of an organization or an affiliation? Memberships allow Massive Canada to expand our professional network by connecting with like-minded individuals who lead small, medium and large businesses across the province that align with Massive Canada’s values.
Becoming part of a membership with an organization or affiliation can elevate our corporate brand and reach new customers in untapped markets. Being part of a province-wide business network can create a focus on our collective success, contribute to public or private policy discussions and help share our advocacy efforts. Engaging with senior government officials, thought provoking leaders and subject matter experts, either in person or through a virtual event can benefit Massive Canada and promote our business opportunities within the region or Province.
- Benefits of Membership
Massive Canada believes that memberships are a valued relationship. They are a partnership built on mutual trust and respect, and a commitment to work inclusively and collaboratively to create a better business where Massive Canada prospers and thrives.
Memberships can be seen as investments that can unlock countless opportunities to connect, contribute and be a catalyst for change. Memberships are a type of business relationship with the opportunity to support and promote your business within the membership framework.
Memberships promote the following benefits:
- Connect to people including potential new customers
- Receive a corporate listing in the membership directory
- Connect with other business leaders in the online community or through organized events
- Attend virtual and in-person events at preferred member rates
- Advertise in newsletters, print-outs, website, EXPO’s, and Gala’s
- Participation in a company’s Commercial Group Insurance Plans
- Be a partner in a Member Advantage Program which offers discounts on fuel, shipping, office supplies, hotels, car rentals and entertainment
- Contribute to public policy discussions and be a catalyst for change
- Share insights to regular business surveys
- Participate in ad hoc topic specific focus groups
- Participate in semi-annual business roundtable discussions, hosted by government officials and senior business industry leaders
- Participate in operational committees and task forces
- Ethics and Conflicts of Interest
A conflict of interest is a set of circumstances that creates a risk that professional judgment or actions regarding a primary interest will be unduly influenced by a secondary interest.
To prevent the risk of a conflict of interest, Massive Canada employees shall act in accordance with the following and under no circumstances join a membership:
- to influence a pending decision related to any business transaction with Massive Canada;
- as part of a transaction involving the exchange of services which do not comply with this policy
- as part of a personal benefit to gain financially or to gain an unfair advantage
- to in any other way influence someone improperly
- without complying with the approval requirements of this policy
To prevent a conflict of interest, Massive Canada employees shall disclose any personal affiliations or relationships with organizations under consideration for membership.
All memberships of Massive Canada shall be aligned with the company’s business ethics policies, which set high standards and require Massive Canada employees to always act ethically and in Massive Canada’s best interests.
- Types of Memberships and Levels of Memberships
There are two main types of membership models: flat rate and tiered levels. Each option comes with its own benefits that can impact which membership format is right for Massive Canada.
In a flat rate membership model, all members pay the same rate for their membership and receive the same level of benefits. In a tiered levels membership model, different levels offer different membership packages and allow members to choose their level of involvement and business exposure.
The determination of which level Massive Canada shall choose is made by the Business Manager and final consultation with the Office of the CFO. Budgetary factors will apply.
- Termination of Membership
It is Massive Canada’s responsibility to continuously review all business memberships to ensure that membership continues to bring value and benefits to the organization. If it is determined that a business membership no longer is beneficial or if there are ethical concerns, then a letter of termination will be sent which complies with the termination policy of that organization.
Appendix III Termination Letter
- Employee Responsibility
It is the responsibility of all Massive Canada managers to ensure that they and their employees are aware of and comply with this policy. All employees are responsible for familiarizing themselves with the guidelines and always following them. All Massive Canada employees shall report to their supervisor, or their supervisor’s manager, any instances of which they are aware or suspect that membership-related activities have occurred, or are contemplated, that violate this policy or other Massive Canada’s policies.
MEMBERSHIP APPLICATION REQUEST FORM
To apply for a business membership with an organization, please complete all questions.
|First Name||Last Name||Department submitting the request|
Business Membership Information:
|Name of Organization:|
|Address of Organization:|
Type of Membership:
|Justification for Request:|
|Signature of Requestor||Date|
Review, Approval or Rejection of Membership Request:
|Name of Approver:||Office of the Chief Financial Officer|
Termination Letter for Business Membership
Dear [name of recipient],
We regret to inform you that we no longer wish to be a part of the membership of [name of company], as of [date]. With this notification, we comply with the minimum notice period required by our agreement. The membership with your organization has provided us with a good service in the past, however, we decided to terminate our business membership due to [reasons].
From this moment, Massive Canada Building Systems Inc., will no longer be a member of your organization and the associated [monthly / yearly] subscription. On our part, we will clear any outstanding amounts owing to you from the membership by [date].
Please confirm the receipt of this letter as termination of our membership and the closing of our account with your organization. If you have any questions, you can reach me at [phone] or [e-mail address].
We would like to thank you for our long-standing collaboration, and we wish you future success.
Massive Canada Business Systems Inc.